Any changes in the work schedule will cancel the mutual shift exchange agreement. The duration of the exchange will be for a Si (6) month period. The written request will contain the clock numbers of the employees involved in the exchange and their signatures. Employees desiring to exchange shifts will present to their supervisor a written request five (5) working days prior to the shift change being effectuated. Include additional details regarding each point covered at the meeting, so that employees can look up more information if necessary.Shift Exchange Agreement. Employees desiring to mutually exchange shifts will be required to meet the following requirements: Only employees in the same may exchange shifts provided both employees can perform the respectivejobs. Use an online database that all staff members have access to. Prepare a handout in advance of the shift change meeting that summarizes each critical incident that occurred during the previous shift.ĭocument the information exchanged.
Transfer key information verbally - ideally face-to-face - but also put the key points in writing to make sure the message is passed on correctly. Update staff members on the outgoing team's progress toward current goals, and provide objectives for the incoming team to work toward. Give a brief overview of the problem, your objectives and the eventual outcome. Don't just say what happened - information is more effective if you put it in context. Limit any unnecessary communications and concentrate only on the critical incidents that occurred during the previous shift.Ĭover the important topics in enough detail to be useful to the next shift. Choose a strong leader who will prevent the meeting from getting off track and ensure an organized exchange of information.
Select a person to be responsible for running the meetings. Because one work group is ending a shift, the meeting must be completed in a timely manner to avoid overtime costs. Don't tolerate tardiness - emphasize how important it is for all relevant employees to attend the shift change meeting on time. Set a specific starting time for the meeting and enforce it consistently.
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